Requirements for NBI Clearance Online 2025 – Complete Guide

An NBI Clearance is one of the most widely required government documents in the Philippines. It serves as proof that you have no criminal record or pending case with the National Bureau of Investigation.

Government agencies, employers, schools, and even foreign embassies often request an NBI Clearance as part of their screening process.

Because the clearance is tied directly to your identity, requirements are strict. One missing document, expired ID, or incorrect detail can stop your application. That’s why preparing your requirements beforehand is the most important step.

The number one requirement for an NBI Clearance is a valid government-issued ID. You only need one, but it must be original, valid (not expired), and readable.

Here’s the updated list of valid IDs accepted by NBI in 2025:

⚠️ Important Note: Photocopies, expired IDs, or damaged cards will not be accepted. Always bring the original.

🔑 Tip: If your ID has inconsistent details (e.g., wrong birthdate or misspelled name), correct it first before applying. Otherwise, your clearance may not be released.

Aside from valid IDs, you also need these requirements:

1. Active Email Address
   • Required to create your NBI account.
   • Used for confirmation of payments and appointment updates.
2. Mobile Number
   • For verification codes and SMS updates.
3. Reference Number
   • Generated by the system after filling out your application.
   • This number is required when paying through GCash, 7-Eleven CLiQQ, or banks.
4. Payment of Fees
   • Your application will remain “Pending” until you pay.
5. Printed Application Form / Appointment Slip
   • Must be presented at the NBI branch on your appointment day.

As of 2025, the NBI Clearance fee is:

• ₱130 (processing fee)
• ₱25 (e-payment service fee)
• Total: ₱155

You can pay through:

• GCash
• 7-Eleven CLiQQ kiosks
• Bayad Centers
• Banks (online or over-the-counter)

After payment, log in to your NBI account and check the Transactions tab. Here, you’ll see:

• Reference Number
• Appointment Date
• Branch
• Status (Pending, Paid, Processing, For Release)

Next to it, you’ll find the “Print Application Form” button. This form is what you’ll present at the branch. Without it, you may not be allowed entry.

If this is your first time applying, prepare:

• At least one valid government ID
• Birth Certificate (in case of discrepancies in your personal info)
• Printed Application Form (from the NBI website)

Reference Number + proof of payment

Visit our article about How to Apply NBI Clearance for First-Time Jobseeker.

If you already have an old clearance, requirements are simpler:

• Your old NBI Clearance (if available, bring it for reference)
• One valid ID
• Printed Appointment Slip

Reference Number + proof of payment

Related article: How to Renew NBI Clearance Online

If you’re a student or under 18, you may apply as long as you bring:

• School ID (duly signed by the principal or school head)
• Birth Certificate (as supporting document)
• Guardian’s valid ID (recommended, especially for minors)

OFWs and Filipinos abroad can still get an NBI Clearance by:

• Applying through the Philippine Embassy or Consulate in their country
• Submitting fingerprint card (NBI Form No. 5)
• Sending a letter of authorization if applying via representative in the Philippines
• Photocopy of passport bio-page

If your application gets flagged with a HIT, you may need:

• At least two valid IDs for further verification
• Old NBI Clearance (if available)
• Patience — since verification may take 5–15 working days

There are several possible reasons why you may receive a “HIT” in your NBI Clearance. If you want to know, you can visit this article about the Reason why you get HIT in NBI Clearance.

On your NBI Clearance Online dashboard under the Transactions tab, you’ll see a simple table with four columns:

• Reference Number – used for payment tracking
• Appointment Date – the exact date you must appear at the branch
• Branch – the NBI branch you selected
• Status – Pending, Paid, Processing, For Release, or Hit

Next to each entry is a Print Application Form button, which you must click before your appointment.

Here are the most frequently asked questions about NBI Clearance requirements in 2025, covering valid IDs, renewal, payment, minors, OFWs, and common issues.

No. The NBI only accepts government-issued IDs as proof of identity. Company IDs, barangay IDs, or membership cards from private organizations are not valid. Always prepare one of the accepted IDs such as a Passport, Driver’s License, UMID, or PhilSys ID. If you arrive at the branch with just a company ID, your application may be rejected, forcing you to reschedule. To avoid hassle, always bring at least two government IDs whenever possible.

No. The NBI requires the original and unexpired ID only, not a photocopy. However, bringing a photocopy of your ID is still recommended in case staff asks for supporting proof during verification (especially if your name is common or you’re flagged with a HIT). The key is that your original ID must be clear, undamaged, and valid—otherwise, your application may not be processed.

Yes, you can reschedule, but your payment is non-refundable. You need to log back into your NBI account, select a new appointment date, and reprint your updated slip. Be mindful that slots can fill up quickly, especially in big cities like Manila, Cebu, or Davao. It’s always better to stick to your scheduled date to avoid long waits. If an emergency prevents you from attending, reschedule as soon as possible to secure the next available slot.

If your valid ID contains an error (for example, wrong spelling of your name or incorrect birthdate), bring a supporting document like your Birth Certificate, Marriage Certificate, or PSA-issued documents. The NBI staff may ask to verify these details to confirm your identity. Having mismatched details is a common cause of delays, so it’s best to correct your IDs with the issuing agency before applying for your clearance.

Yes. Foreigners living in the Philippines can apply for an NBI Clearance, provided they bring their Alien Certificate of Registration (ACR) or their valid Passport. For foreigners who previously stayed in the Philippines but are now abroad, applications can be made through the Philippine Embassy or Consulate using an NBI Fingerprint Card (Form No. 5). This document, along with passport copies and supporting requirements, should be submitted to the NBI for verification.

As of 2025, the NBI Clearance fee is ₱155. This consists of ₱130 for the processing fee plus ₱25 for the e-payment system fee. Payments can be made online via GCash, over-the-counter at 7-Eleven CLiQQ kiosks, Bayad Centers, or participating banks. Always save your receipt or take a screenshot of your payment confirmation. Without proof of payment, your application may remain stuck at “Pending” status in the Transactions tab.

No. The NBI has fully shifted to an online system, so walk-in applications are no longer allowed. Every applicant—first-time or renewal—must create an NBI Online Account using a valid email address. This account will generate your Reference Number, track your payment, and allow you to schedule your appointment. Without registering online, you cannot proceed with your application at the branch.

Yes, in most cases. Students can use their school ID (signed by the principal or school head) as their primary valid ID. However, staff often ask for a Birth Certificate as a supporting document, especially for younger applicants under 18. Bringing both your School ID and Birth Certificate will prevent delays. If you’re a student applying for the first time, prepare these requirements in advance.

Yes, minors can apply as long as they have the proper requirements. They must present a School ID and a Birth Certificate. It is also recommended to bring a guardian who has a valid government-issued ID. The NBI allows minors to apply for clearance, but their guardian may be asked additional questions during the process to confirm the applicant’s identity.

Yes. While bringing your old NBI Clearance makes the renewal faster, it’s not mandatory. You only need a valid government-issued ID, a printed appointment slip, and proof of payment. However, if you no longer remember your old account details and create a new one, your application might trigger a HIT status due to duplicate records. It’s always best to use your existing account whenever possible.

No, a black-and-white printout is acceptable as long as the details are clear and readable. The important thing is that your QR code, Reference Number, and personal details are visible on the form. If you don’t bring your Application Form or Appointment Slip, the NBI staff may not allow you to proceed with your scheduled appointment.

The requirements for NBI Clearance Online may look simple, but overlooking even one detail can cause unnecessary delays. By preparing your valid ID, payment, application slip, and keeping your details consistent, you can ensure a smooth application process.

Remember: Always double-check your documents before your appointment. Proper preparation will save you time, money, and hassle.